Effective Date: 15th May, 2026

This Privacy Policy describes how Expanding Forest International Administrative Scrivener Office (“we”, “our”, “the Company”) collects, uses, stores, and protects personal information in accordance with the Act on the Protection of Personal Information of Japan (APPI) and other applicable regulations.

By using our website or submitting an inquiry form, Your personal information will be handled in accordance with this Privacy Policy.

1. Information We Collect

We may collect the following categories of personal information:

• Name
• Email address
• Phone number / WhatsApp number
• Country of residence
• Preferred communication method
• Project-related information submitted via inquiry/quiz form
• (e.g., land status, preferred location, home size, interior style, project budget)
• Additional information voluntarily provided by the user
• Technical data such as IP address, browser type, device information, and session data (for site functionality and analytics)

2. Purpose of Use

Personal information is used for the following purposes:

• Responding to inquiries and providing consultations
• Preparing personalized modular home proposals, estimates, and design suggestions
• Providing updates, notifications, and customer support
• Improving our website, services, and user experience
• Internal analysis to better understand customer preferences
• Ensuring website security and preventing unauthorized activity

We do not use personal information for purposes beyond what is stated above without obtaining prior consent.

3. Management and Protection of Personal Information

We implement reasonable technical and organizational safeguards to prevent:

• unauthorized access
• loss, destruction, alteration, or leakage of personal information

Only authorized personnel have access to personal data, and we maintain secure storage and transmission practices.

4. Retention of Personal Information

We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by applicable law. When personal information is no longer necessary, it will be securely deleted or anonymized.

5. Provision to Third Parties

We do not provide personal information to third parties except in the following situations:

• When required by law
• When responding to lawful requests from governmental authorities
• When outsourcing certain operations (e.g., hosting services), provided that the contractor follows strict confidentiality and security measures

We do not sell or share personal information with external marketers.

6. International Data Transfers
Personal information may be processed or stored on servers located outside Japan, including by third-party service providers such as hosting or analytics providers. In such cases, we ensure that appropriate safeguards are implemented in accordance with applicable data protection laws.

7. User Rights

In accordance with the Act on the Protection of Personal Information of Japan (APPI) and other applicable laws, users may request:

• Disclosure of personal information held by the Company
• Correction, addition, or deletion of personal information where it is inaccurate
• Suspension of use or deletion of personal information where permitted by law

Such requests will be handled appropriately after verification of the requester’s identity and in accordance with applicable legal requirements.
Requests may be submitted using the contact information provided below.

8. Contact Information
For inquiries about personal information handling:

Expanding Forest International Administrative Scrivener Office
Email: immigration@expanding-forest.com
Phone: +81 90-5138-8272

Effective Date: 15th May, 2026

These Terms of Use (“Terms”) govern your access to and use of the website operated by Expanding Forest International Administrative Scrivener Office (“the Company”).
By accessing or using this website, you acknowledge that you have read, understood, and agree to be bound by these Terms.

1. Website Content

The information on this website, including details about modular homes, services, pricing, specifications, and availability, is provided for general guidance only.
We reserve the right to update, modify, or remove content at any time without prior notice.
The Company makes no representations or warranties, express or implied, regarding the accuracy, completeness, or reliability of the information provided.

2. Use of the Website

Users agree not to engage in any of the following:

• Activities that violate laws or public order
• Unauthorized access, data tampering, or harmful actions
• Actions that interfere with the operation of the website
• Providing false or misleading information in inquiry forms
• Using website materials for commercial purposes without permission

3. Intellectual Property Rights

All content on the website, including text, images, graphics, designs, and branding, is protected by copyright and intellectual property laws.
Users may not copy, modify, distribute, or reproduce website content without prior written permission from the Company.

4. Disclaimer

• No Warranty

The Company makes no representations or warranties, express or implied, regarding the accuracy, completeness, reliability, or suitability of the information provided on this website. All information is provided on an “as is” and “as available” basis.
While we strive to provide accurate and up-to-date information, the Company does not guarantee that the website content is free from errors, omissions, or outdated information.
Nothing on this website constitutes a binding offer, contractual commitment, or guarantee of project approval, pricing, availability, specifications, timelines, or results.

• No Professional or Investment Advice

The information provided on this website is for general informational purposes only and does not constitute legal, financial, architectural, engineering, tax, or investment advice.
Any decisions made based on information obtained from this website are made at the user’s own discretion and risk. Users are encouraged to seek independent professional advice before making investment or construction-related decisions.

5. Limitation of Liability

To the maximum extent permitted by applicable Japanese law, the Company shall not be liable for any direct, indirect, incidental, consequential, special, exemplary, or punitive damages arising out of or related to:

• the use of or inability to use the website;
• reliance on any information provided on the website;
• errors, omissions, or inaccuracies in website content;
• delays, interruptions, security breaches, or technical failures;
• third-party service outages or external platform failures;
• communications submitted through inquiry forms or electronic means.

In no event shall the Company’s total liability, if any, exceed the amount paid by the user (if any) for accessing the website.
Nothing in these Terms shall exclude or limit liability where such exclusion or limitation is prohibited under applicable law.

6. External Links

Our website may contain links to third-party websites.
We do not control or assume responsibility for their content or privacy practices.

7. Modifications to Terms

We may update these Terms at any time. Updated versions will be posted on this page.
Continued use of the website constitutes acceptance of the modified Terms.

8. Governing Law and Jurisdiction

These Terms shall be governed by and construed in accordance with the laws of Japan.
Any disputes arising out of or in connection with these Terms or the use of this website shall be subject to the exclusive jurisdiction of the Sapporo District Court as the court of first instance.

9. Force Majeure

The Company shall not be liable for any failure or delay in performance resulting from events beyond its reasonable control, including but not limited to natural disasters, severe weather conditions, earthquakes, heavy snowfall, governmental actions, regulatory changes, labor disputes, supply chain disruptions, utility failures, system outages, or other unforeseen circumstances.
Such events shall not constitute a breach of these Terms.

10. Contact

For questions regarding Terms of Use:

Email: immigration@expanding-forest.com
Phone: +81 90-5138-8272

Effective Date: 1st December, 2025

This Cookie Policy explains how Expanding Forest International Administrative Scrivener Office (“the Company”, “we”, “our”) uses cookies and similar technologies on our website in accordance with the Act on the Protection of Personal Information of Japan (APPI) and other applicable laws.

1. What Are Cookies

Cookies are small text files stored on a user’s device when visiting a website. They help ensure proper website functionality, improve user experience, enhance security, and provide analytical insights into website performance.
Cookies may be either session-based (deleted when the browser is closed) or persistent (stored for a defined period).

2. Types of Cookies We Use

(1) Strictly Necessary Cookies
These cookies are essential for the operation of the website. They enable core functions such as:

• Secure access to website features
• Form submission functionality
• Page navigation
• Protection against unauthorized access

These cookies do not require user consent under applicable law.

(2) Analytics Cookies
We may use analytics tools such as Google Analytics or similar services to collect information about how visitors interact with our website.
Analytics cookies may collect information such as:

• IP address
• Browser type
• Device information
• Pages visited
• Time spent on pages

This data is used solely for statistical analysis and service improvement.
Analytics data may be processed or stored on servers located outside Japan.

(3) Functional Cookies
These cookies allow the website to remember user preferences and enhance usability, such as language selection or display settings.

3. Purpose of Cookie Usage

We use cookies to:

• Maintain website stability and security
• Improve website functionality and performance
• Analyze user interaction to enhance services
• Ensure proper display of pages and inquiry forms

Cookies are not used to directly identify individuals unless voluntarily combined with personal information submitted through forms.

4. Managing Cookies

Users may control, block, or delete cookies through their browser settings. Please note that disabling certain cookies may affect website functionality and performance.
Where required by applicable law, user consent will be obtained before placing non-essential cookies.

5. Third-Party Services and International Data Transfers

We may use third-party service providers, including hosting providers and analytics services, that may place cookies or process data on our behalf.
Such providers operate under their own privacy policies and may process information on servers located outside Japan. Where personal information is transferred internationally, we implement appropriate safeguards in accordance with applicable data protection laws.

6. Updates to This Cookie Policy

We may update this Cookie Policy from time to time. The updated version will be posted on this page with a revised Effective Date.
Continued use of the website after updates constitutes acknowledgment of the revised policy.

7. Contact Information

For inquiries regarding this Cookie Policy:

Email: immigration@expanding-forest.com
Phone: +81 90-5138-8272